Notion vs Todoist is one of the most common questions I get after publishing my Best Project Management Tools for Solo Creators roundup, since these two represent genuinely different philosophies — one wants to be your entire workspace, the other just wants to be the fastest possible to-do list.
I’ve used both while managing TrendSpends alongside everything else on my plate, so here’s the direct head-to-head.
This is part of my ongoing series reviewing subscriptions and software to help you figure out what’s worth paying for.
Note: software pricing changes frequently — Todoist raised its prices in December 2025, for example. Double-check current pricing directly on notion.com and todoist.com before subscribing.
Notion vs Todoist: Pricing
Notion:
- Free: $0 — unlimited pages and blocks for individual use
- Plus: $10/seat/month billed annually ($12 monthly) — unlimited file uploads, longer version history
- Business: $20/seat/month billed annually — adds Notion AI, including the Notion Agent
- Enterprise: Custom pricing
Todoist:
- Free (Beginner): $0 — capped at 5 active projects
- Pro: $5/month billed annually — removes the project cap, adds reminders, calendar view, and AI features
- Business: $8/user/month billed annually — shared team workspaces and admin controls
The clearest difference: Todoist’s paid tier is roughly half the cost of Notion’s entry-level paid plan, and Notion’s real AI features are locked behind its pricier Business tier rather than being available at the entry paid level.
What Each Tool Actually Does Best
Notion is a flexible workspace built from connected blocks — pages, databases, and tasks all live together, so you can build a content calendar, a wiki, and a task tracker in one interconnected system. The tradeoff is setup time: Notion’s power comes from building your own system, which takes real effort upfront.
Todoist focuses entirely on getting tasks captured and organized as fast as possible. Natural language input (typing “draft newsletter Friday 3pm” and having it auto-schedule) removes friction that slower tools add. It intentionally does less, which is the whole point.
Notion vs Todoist: Quick Comparison
| Feature | Notion | Todoist |
|---|---|---|
| Free plan | ✅ Unlimited pages, solo use | ✅ 5 active projects |
| Entry paid tier | $10/seat/month (annual) | $5/month (annual) |
| Learning curve | Steeper — you build your own system | Minimal — works immediately |
| Best for | All-in-one workspace (notes + tasks + docs) | Fast, no-frills task capture |
| AI features | Business tier only ($20/seat) | Included at Pro tier |
| Views available | Table, list, board, calendar, timeline, gallery | Today, Upcoming, list, board, calendar |
Who Should Use Notion
- Content creators managing multiple content types — if you want your content calendar, notes, and task tracker connected in one place rather than separate apps
- Anyone who wants a customizable system — Notion’s flexibility means you can build exactly the workflow you want, not one dictated by the app
- Teams that need a shared knowledge base alongside task tracking, not just a to-do list
Who Should Use Todoist
- Solo creators who just want tasks captured and organized fast without building or maintaining a system
- Anyone who’s tried Notion and found themselves over-engineering it instead of actually getting work done
- Budget-conscious users — Todoist’s Pro tier at $5/month is a fraction of Notion’s equivalent paid tier
Can You Use Both Together?
Notion vs Todoist doesn’t have to be either/or — some people use both. Notion becomes the broader home for content planning, notes, and reference material, while Todoist handles daily task execution and reminders. This isn’t unreasonable if you genuinely use both for distinctly different purposes, though for most solo creators, picking one and committing to it reduces the app-switching that defeats the purpose of either tool.
Frequently Asked Questions
Is Notion or Todoist better for content creators? It depends on whether you want an all-in-one workspace (Notion) or the fastest possible task capture (Todoist). Many creators use Notion for planning and Todoist for daily execution.
Is Todoist cheaper than Notion? Yes, noticeably. Todoist’s Pro tier runs about half the cost of Notion’s entry-level Plus plan, and Todoist includes AI features at that tier where Notion reserves its AI for the pricier Business plan.
Which has a better free plan? Notion’s free plan is more generous for solo use, with unlimited pages and blocks. Todoist’s free plan caps you at 5 active projects, which can feel limiting once your work grows beyond simple lists.
Can I migrate from Todoist to Notion later, or vice versa? Yes, though migrating a fully built-out Notion workspace takes considerably more manual effort than switching between simpler task managers like Todoist.
Final Verdict
Notion vs Todoist really comes down to whether you want a workspace or a task list. If you’re managing content across multiple formats and want everything connected in one place, Notion’s flexibility is worth the setup time. If you just want tasks captured and organized without any system-building, Todoist’s speed and lower price make it hard to beat.
For most solo creators just starting out, I’d lean toward Todoist first — it gets you organized immediately without the risk of spending more time building your system than actually doing the work. You can always add Notion later if you find yourself needing the broader workspace.
My rating: Notion 4.2/5 for all-in-one flexibility, Todoist 4.4/5 for fast, frictionless task management
